Privacy Policy
We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices regarding your personal data, please contact us, preferably by email, at admin@regionalmoorlandgroups.com
A few quick notes:
We respect your privacy and work hard to ensure we meet all regulatory requirements.
We use your personal data to help us provide an excellent experience for you.
We do not sell your personal data to third parties.
When you visit our website and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important.
If there are any terms in this privacy policy that you do not agree with, please discontinue use of our site and our services.
1. Who are ‘we’?
In this policy, whenever you see the words ‘we’, ‘us’ or ‘our’, it refers to the Regional Moorlands Groups (RMG). Our ICO registration is ICO: ZB 344699.
This privacy policy applies to all information collected through our website, and/or any related services or marketing.
If you have any questions relating to this privacy policy or how we use your personal data, please send them to admin@regionalmoorlandgroups.com or by post at Regional Moorland Groups, Princes Exchange, Princes Square, Leeds, LS1 4HY.
2. What personal data do we collect?
In short: We will collect and use personal data (any information which identifies you, or which can be identified as relating to you, such as your name, address, phone number or email address).
This personal data you give may include your name, title, address, date of birth, age, gender, employment status, demographic information, email address, telephone numbers, personal description, photographs, attitudes, opinions, usernames and passwords.
We’ll also collect data you voluntarily provide to us, for instance, express interest in obtaining information about; our work, when participating in activities (such as posting messages in our online forums) or otherwise contacting us.
2.1 Children’s and young people’s personal data
We recognise the particular importance of protecting privacy where children are involved. We do not knowingly collect or solicit personal information from children under the age of 16 or knowingly allow such persons to register for our services. If a child under the age of 18 has provided us with personal information without parental or guardian consent, we ask that a parent or guardian contact us by emailing us at admin@regionalmoorlandgroups.com. We will remove the information and unsubscribe the child from any of our electronic mailing and marketing lists.
3. How do we collect your data?
You directly provide us with most of the data we collect. We collect data and process data when you:
Voluntarily complete a survey or provide feedback on any of our online forums, message boards or via email.
Use or view our website via your browser’s cookies.
4. How will we use your data?
We collect your data so that we can:
Send your newsletters and other related materials.
Where you have given us your consent to do so, to keep you informed about, events, activities, surveys and other projects.
When we process your request or other service, we may send your data externally, and also use the resulting information to prevent fraudulent purchases.
We may also need to provide your personal data if we’re asked by the police, or any other regulatory or government authority investigating suspected illegal activities.
5. How we share your data
We do not sell your personal information for other organisations to use. We do not sell or share your personal information with other people or non-affiliated organisations.
When we allow third parties acting on behalf of RMG to access your information, we will always have complete control of what they see, how long they see it for and what they are allowed to do with it. Personal data will always be anonymised, meaning any identifiers such as address, name, and contact details will be removed before shared with other organisations.
Where necessary, we may share the personal data we collect and process with:
Third party research organisations
Third party IT providers, for example who host the website or provide IT support
Third party service providers, for example third-parties who assist us with events
Third party commercial organisations, for example who assist RMG with a project or survey
Data shared with other commercial organisations not mentioned above will always be aggregated, meaning no personal identifiers will be shared.
6. How do we store your data?
We follow industry standards on information security management to safeguard sensitive information.
We perform annual audits to ensure our handling of your personal information aligns with industry guidelines.
We annually remove personal information when there has been no contact or interaction with us for at least 36 months.
No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee the absolute security of your personal information.
7. Marketing
The RMG would like to send you information about products and services of ours that we think you might like.
If you have agreed to receive marketing emails, you may always opt out at any time.
If you no longer wish to be contacted for marketing purposes, please email admin@regionalmoorlandgroups.com and we will remove you from our list.
8. What are your data protection rights?
We would like to make sure you are fully aware of all your data protection rights. Under data protection law, you have the following rights:
The right to access – You have the right to ask for copies of your personal information. We may charge a small fee for this service.
The right to rectification – You have the right to ask us to correct any information you believe is inaccurate. You also have the right to request that we complete the information you believe is incomplete.
The right to erasure – You have the right to request that we erase your personal data under certain conditions.
The right to restrict processing – You have the right to request that we restrict the processing of your personal data under certain conditions.
The right to object to processing – You have the right to object to our processing of your personal data under certain conditions.
The right to data portability – You have the right to ask that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please email us at: admin@regionalmoorlandgroups.com
Or write to us at: Data Compliance Manager, Regional Moorland Groups, Pitt House, Downton SP5 3ND.
9. Cookies and links to third party websites
Cookies are text files placed on your computer or smart phone to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
9.1 How do we use cookies?
We use first-party cookies (cookies that we have set and can only be read by our website) to improve your experience, including understanding how you use our website.
9.2 How to manage your cookies?
Cookies can be controlled by your web browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them please use the following links:
9.3 Privacy policies of other websites
Our website contains links to and from our regional groups’ Facebook pages and other partners and affiliates. If you follow a link to another website, they will have their own privacy policy for which we do not accept any responsibility or liability.
10. Changes to our privacy policy
Please check the above policies before you submit any personal data on this website. We keep our privacy policy under regular review and place any updates on this web page. This privacy policy was last approved and updated on 30th June 2022.
11. How to contact the appropriate authorities
In the first instance, please contact us directly, so we can learn from and resolve any problem or query. You can send an email with the details of any data protection complaint to: admin@regionalmoorlandgroups.com. We will respond to any complaints we receive.
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office (“ICO”) (the UK data protection regulator). For further information on your rights and how to contact the ICO, please refer to the ICO website.